For Forward-Thinking Freight Forwarders

Your TMS isn't the bottleneck. The 30 fields in front of it are.

CargoMode removes the manual data entry step that's capping your shipment volume. Your team handles more freight without hiring. Your CargoWise stays exactly where it is.

7 min

Per booking. Hands-free.

95%

Data accuracy on costs, quotes & invoices.

Same day

Invoices out. Not next week.

More shipments per operator.

80% more

Time sales reps spend actually selling.

Any TMS

Works with CargoWise and others.

If your team books cargo or touches a B/L, this is for you.

Freight forwarders. NVOCCs. Customs brokers. 3PLs. Commodity traders. Ship agents. Importers and exporters running their own logistics. The label doesn't matter. If your day is built around shipping documents, carrier quotes and TMS fields, you have the same bottleneck. CargoMode removes it.

Find the bottleneck. Everything else is theatre.

Every freight forwarder we talk to is investing in the wrong place. More sales people. Newer TMS modules. Bigger CRM. Better dashboards. None of it moves shipment volume, because none of it touches the actual constraint.

The constraint is the human at the keyboard, hunting through five PDFs for a booking number, keying 30 fields into CargoWise, then doing it again 40 more times that day.

Speed up anything else and you just pile more work in front of that person. An hour lost there is an hour lost for the whole business.

PDF Hell

Playing detective across bills of lading, packing lists, and invoices. Five documents, one booking number, ten minutes to find it.

Your Team is Burning Out

Your logisticians should be building the business. Instead they're a copy-paste layer with a salary.

Your Costs are Wrong Before They Hit the TMS

Shipping line rates change constantly. Your team is manually keying cost updates from PDFs and emails. By the time it's entered, it's already out of date. Your quotes are wrong. Your invoices are wrong. Your margin is leaking.

Your Sales Team is Filling in CRMs Instead of Selling

Every hour a sales person spends wrestling with quotation spreadsheets is an hour they're not on the phone closing deals. If you have ten sales people, you want them selling. Not doing admin.

Three numbers decide whether you're winning.

Most freight forwarders measure the wrong things. Cost per shipment. Operator utilisation. Headcount ratios. Useful numbers, but they don't tell you if the business is actually growing.

Three numbers do.

Throughput.

How fast money comes in. Shipments closed and invoiced per week.

Inventory.

How much money is stuck in the system. Half-keyed bookings. Quotes waiting on rate updates. Invoices that haven't gone out because the data isn't clean.

Operating Expense.

What it costs to turn one into the other. Mostly, operator hours.

CargoMode moves all three in the right direction at once. Throughput up. Inventory down. Operating expense flat. That's how you grow without hiring.

What This Means for Your Business

CEOs don't care how busy the operation looks. They care about headcount, invoice speed, and margin. Here's what CargoMode delivers.

Expedite the Entire Process

Documents flow from email to TMS without anyone re-keying a single field. A booking that ate 45 minutes of typing and a couple of hours of context switching is now hands-free in seven.

Fewer Operators Needed

Your operations team reviews and handles exceptions instead of copy-pasting. Same volume, smaller team. Or same team, much more volume.

Accurate Data From Day One

Costs, quotes, and invoices all pull from the same source of truth. No disputes. No corrections. No margin leakage.

AP Invoice Reconciliation

Upload a carrier invoice, AI reads it, you approve or dispute with one click. Catch overcharges before you pay them.

Sales People Actually Sell

Generate quotations straight from ingested cost data. Add margin, hit send. No CRM wrestling. No spreadsheet hunting.

One platform. End-to-end freight ops automation.

Everything your team does manually, automated. Start with what you need now. The rest follows.

Carrier Space Booking

Live

Reserve carrier slots before you have cargo. Convert when you do.

Log pre-booked carrier space by vessel and voyage. Track confirmation status, then convert slots into real bookings with one click when cargo is assigned — no re-keying.

Batch-create slots per carrier, vessel, and voyage
Three-state lifecycle: awaiting, confirmed, assigned
One-click conversion to a full booking — all details carry over
Month-by-month capacity view with progress bars per vessel group

Documents In. Clean Data Out.

Upload your PDFs. Watch CargoMode extract, validate, and push. No typing required.

The Pre-TMS Layer Your Operations Have Been Missing

Every freight forwarder has a TMS. But between the moment a document arrives and the moment data hits your system, there's a black hole. That's where your operations team spends most of their time. Printing PDFs. Marking them up. Scanning them back. Keying every field by hand.

That black hole is the bottleneck. Everything upstream piles up behind it. Everything downstream waits on it.

CargoMode sits in that gap. We absorb documents from any source, email, upload, carrier API, and push clean, structured data straight into your operational system. No new TMS. No rip-and-replace. Just a layer that does the work your team shouldn't have to.

Email or upload

Forward documents to your dedicated CargoMode inbox. Zero training needed.

CargoMode absorbs it

AI reads every line item, cost, weight, and reference from every document type.

Clean data hits your TMS

Structured data flows straight into CargoWise or whatever system you run.

We Don't Replace CargoWise. We Make It Unbeatable.

Your team has spent years in CargoWise. Your workflows live there. Your data lives there. We're not asking you to rip anything out.

CargoMode is the automation layer that sits on top. It handles the manual work your team hates while keeping CargoWise as your source of truth. Every job we process, every quote we generate, every invoice we match flows straight into CargoWise. Clean. Complete. Correct.

"VC-backed startups are raising money to replace your freight software. CargoMode makes CargoWise do what they promise, without switching systems."

The Real Bottleneck Sits Before the Booking

Costs come in. Quotes go out. Invoices land correctly. All before a single booking is created.

The most expensive part of freight forwarding isn't the booking. It's everything that happens before it. Your team burns hours getting costs right, building quotes, chasing approvals, reconciling numbers. By the time the booking is created, you've already burned through the margin. CargoMode automates the entire pre-booking process.

Costs Land

Shipping line rate updates arrive by email or PDF. CargoMode absorbs every line item: ocean freight, BAF, THC, surcharges. Structured cost data lands in your TMS. No manual keying. Always current.

Quotes Go Out

Your sales team sees the latest costs instantly. Select the customer, add margin, and CargoMode generates a professional quotation with all line items and terms. One click to send.

Customer Accepts

When the customer comes back with a booking request, the quotation data is already in the system. No re-entry. Costs, margin, and customer details all carry through.

Booking Created Clean

The actual booking is created from pre-validated data. Costs match the quote. The quote matches the invoice. No disputes. No margin leakage. No corrections after the fact.

2 min

To generate a quote. Not 20 to 30 minutes.

Real-time

Rates from carriers. Not last month's spreadsheet.

Zero

Invoice disputes from bad quotes. Eliminated at source.

80%+

Sales team admin time freed up.

End-to-End Automation

Export Operations

VGM, Packing Lists, Bills of Lading. Auto-extracted.

Import Operations

Pre-alerts and supplier docs. Instant booking creation.

AP Invoice Reconciliation

New

Upload carrier invoices, AI extracts the charges, approve or dispute in one click. Catch overcharges before you pay.

Accurate Emissions Data is Now a Commercial Advantage.

Your competitors are still estimating with port-to-port averages. You'll have real container weights, real routings, and audit-proof carbon reports. Because your CargoWise data is actually complete.

Real container weights, not estimates

Real routings, not port-to-port averages

Zero estimates, audit-proof reports

Carbon audits are mandatory now. Fines start at £50,000. Stop guessing.

Questions We Get From Operations Directors and CEOs

Every objection handled. Straight answers, no fluff.

Is this just for freight forwarders?

No. CargoMode works for anyone whose business runs on bills of lading, packing lists, commercial invoices and carrier quotes. That covers freight forwarders, NVOCCs, customs brokers, 3PLs, commodity traders, ship agents, and importers or exporters running their own logistics function. The product doesn't care which label you wear. If your team books carrier space, drafts quotes, or types data into a TMS, the bottleneck is identical and so is the fix.

We already use CargoWise / another TMS. Why do we need this?

CargoMode doesn't replace your TMS. It sits in front of it. We handle the messy bit, absorbing data from documents, emails, and carrier systems, and push clean, structured data into your TMS so your team doesn't have to key it manually. Think of it as the pre-TMS layer that does the work your operators are doing today by hand.

We've already hired more operators. Why would automation help now?

Hiring more people at a bottleneck only works for a while. Each new operator is slower than the last one through their learning curve. Supervision cost goes up. You eventually hit a ceiling where adding heads doesn't add throughput. Removing the manual step is the only way to lift the ceiling. Then your existing team handles more, and any future hires are pure capacity, not catch-up.

Our operators are set in their ways. How hard is this to roll out?

There's almost nothing to learn. Your team either forwards an email to their dedicated CargoMode inbox, or drags a file onto the screen. That's it. We built it this way deliberately. If someone can send an email, they can use CargoMode. No training sessions. No week-long onboarding.

We've tried automation before and it never worked. What's different?

Most automation tools try to replace your whole process. We don't. CargoMode handles one specific thing: getting data out of documents and into your TMS accurately. Your team still reviews, still makes decisions, still manages exceptions. We just eliminate the copy-paste.

Our shipments involve customs duties and variable rates. Can you handle that?

Yes. Duty rates and surcharges are percentages and line items like anything else. CargoMode extracts them from source documents and applies the correct calculations. As your rate structures change, the system stays current because it's pulling from the latest documents, not a static spreadsheet.

We're already paying a fortune for our TMS. This is just another IT cost.

It's less than the cost of one operator's time. If your operations team spends even 2 hours a day on manual data entry, CargoMode pays for itself in the first week. We charge per booking, not per seat. You only pay when you're getting value. And unlike your TMS licence, there's no long-term contract.

We're required to retain all shipping documentation. Does this handle archiving?

Every document that comes through CargoMode is automatically archived with a full audit trail. You meet your retention obligations without lifting a finger. Search by container, B/L number, customer, or date range and pull any document instantly.

We have an established workflow. Will this disrupt it?

No. CargoMode plugs into your existing workflow, not around it. Documents still arrive the same way, by email, from carriers, from customers. The difference is that instead of your team manually keying that information into your TMS, CargoMode does it. Your process stays the same. The manual labour disappears.

AI makes mistakes. What happens when it gets something wrong?

Your team always reviews before data is pushed to the TMS. CargoMode flags anything that looks unusual or doesn't match expected patterns. Think of it as a first pass that's right 95%+ of the time. Your operators handle the exceptions, not the routine. That's a massive difference from today, where they're handling 100% of everything manually.

Our sales people aren't technical. Will they be able to generate quotes from this?

That's exactly who we built it for. Your sales team gets the latest costs pushed to them automatically. They pick the customer, set the margin, and hit generate. CargoMode produces a quotation they can review and send. No spreadsheets. No CRM data entry. No hunting for the latest rate card. If they can use email, they can use this.

We don't use CargoWise. Does this still work for us?

Yes. CargoWise is our most mature integration, but CargoMode pushes structured data to any TMS that accepts standard imports. The document processing, cost ingestion, and quote generation all work independently of which TMS you run.

Ready to see it in action?

Book a 20-minute demo. We'll run through a live job, your document type, your CargoWise environment, so you can see exactly what it does before you commit to anything.

Interested in what's coming? Get early access to customs automation and what's next.