CargoMode
Log In

For Forward-Thinking Freight Forwarders

Stop Retyping PDFs Into Your TMS

CargoMode reads your shipping documents and pushes clean data to your TMS — so your team handles more volume, not more retyping.

CargoMode Demo

7 min

Per booking. Not 3 hours.

95%

Data accuracy on costs, quotes & invoices.

Same day

Invoices out. Not next week.

5x

More shipments per operator.

80% more

Time sales reps spend actually selling.

Any TMS

Works with CargoWise + others.

Your Team is Drowning in Data Entry

Right now, your logisticians are staring at 30+ empty CargoWise fields, hunting through 5 different PDFs for one booking number, and panicking about missing another VGM deadline.

Data Chaos in Freight Operations

PDF Hell

Playing detective across bills of lading, packing lists, and invoices.

Your Team is Burning Out

Your logisticians should be building the business, not doing data entry.

Your Costs Are Wrong Before They Hit the TMS

Shipping line rates change constantly. Your team is manually keying cost updates from PDFs and emails. By the time it's entered, it's already out of date. That means your quotes are wrong, your invoices are wrong, and your margin is leaking.

Your Sales Team is Filling in CRMs Instead of Selling

Every hour a sales person spends wrestling with quotation spreadsheets is an hour they're not on the phone closing deals. If you have 10 sales people, you want them selling — not doing admin.

What This Means for Your Business

CEOs don't care how much the operation is actually doing. They care about headcount, invoice speed, and margin. Here's what CargoMode delivers.

Expedite the Entire Process

Documents flow from email to TMS without anyone re-keying a single field. What took 3 hours now takes 7 minutes.

Fewer Operators Needed

Your operations team reviews and handles exceptions instead of copy-pasting. Same volume, smaller team.

Accurate Data From Day One

Costs, quotes, and invoices all pull from the same source of truth. No more disputes, no more corrections.

AP Invoice Reconciliation

Upload a carrier invoice, AI reads it, you approve or dispute with one click. No more spreadsheets tracking what you owe — catch overcharges before you pay them.

Sales People Actually Sell

Generate quotations straight from ingested cost data. Add margin, hit send. No CRM wrestling, no spreadsheet hunting.

One platform. End-to-end freight ops automation.

Everything your team does manually, automated. Start with what you need now — the rest follows.

Documents In. Clean Data Out.

Upload your PDFs. Watch CargoMode extract, validate, and push — no typing required.

Document to Data Pipeline

The Pre-TMS Layer Your Operations Have Been Missing

Every freight forwarder has a TMS. But between the moment a document arrives and the moment data hits your system, there's a black hole. That's where your operations team spends most of their time — printing PDFs, marking them up, scanning them back, and manually keying every field.

CargoMode sits in that gap. We absorb documents from any source — email, upload, carrier API — and push clean, structured data straight into your operational system. No new TMS. No rip-and-replace. Just a layer that does the work your team shouldn't have to.

Email or upload

Forward documents to your dedicated CargoMode inbox. Zero training needed.

CargoMode absorbs it

AI reads every line item, cost, weight, and reference from every document type.

Clean data hits your TMS

Structured data flows straight into CargoWise or whatever system you run.

We Don't Replace CargoWise. We Make It Unbeatable.

Your team has spent years in CargoWise. Your workflows live there. Your data lives there. We're not asking you to rip anything out.

CargoMode is the automation layer that sits on top — handling the manual work your team hates, while keeping CargoWise as your source of truth. Every job we process, every quote we generate, every invoice we match flows straight into CargoWise. Clean. Complete. Correct.

"VC-backed startups are raising money to replace your freight software. CargoMode makes CargoWise do what they promise — without switching systems."

Everything That Happens Before a Booking — Automated

Costs come in. Quotes go out. Invoices land correctly. All before a single booking is created.

The most expensive part of freight forwarding isn't the booking itself — it's everything that happens before it. Your team burns hours getting costs right, building quotes, chasing approvals, and reconciling numbers. By the time the booking is created, you've already burned through the margin. CargoMode automates the entire pre-booking process.

1

Costs Land

Shipping line rate updates arrive by email or PDF. CargoMode absorbs every line item — ocean freight, BAF, THC, surcharges — and pushes structured cost data to your TMS. No manual keying. Always current.

2

Quotes Go Out

Your sales team sees the latest costs instantly. Select the customer, add margin, and CargoMode generates a professional quotation with all line items and terms. One click to send.

3

Customer Accepts

When the customer comes back with a booking request, the quotation data is already in the system. No re-entry. Costs, margin, and customer details all carry through.

4

Booking Created Clean

The actual booking is created from pre-validated data. Costs match the quote. The quote matches the invoice. No disputes. No margin leakage. No corrections after the fact.

2 min

To generate a quote. Not 20–30 minutes.

Real-time

Rates from carriers. Not last month's spreadsheet.

Zero

Invoice disputes from bad quotes. Eliminated at source.

80%+

Sales team admin time freed up.

End-to-End Automation

Export Operations

Export Operations

VGM, Packing Lists, Bills of Lading — Auto-Extracted

Import Operations

Import Operations

Pre-alerts & Supplier Docs — Instant Booking Creation

AP Invoice Reconciliation

AP Invoice Reconciliation

New

Upload carrier invoices, AI extracts the charges, approve or dispute in one click. Catch overcharges before you pay.

Accurate Emissions Data Is Now a Commercial Advantage.

Your competitors are still estimating with port-to-port averages. You'll have real container weights, real routings, and audit-proof carbon reports — because your CargoWise data is actually complete.

CO2 Emissions Tracking

Real container weights — not estimates

Real routings — not port-to-port averages

Zero estimates — audit-proof reports

Carbon audits are mandatory now. Fines start at £50,000. Stop guessing.

Questions We Get From Operations Directors and CEOs

Every objection handled. Straight answers, no fluff.

We already use CargoWise / another TMS. Why do we need this?
CargoMode doesn't replace your TMS. It sits in front of it. We handle the messy bit — absorbing data from documents, emails, and carrier systems — and push clean, structured data into your TMS so your team doesn't have to key it manually. Think of it as the pre-TMS layer that does the work your operators are doing today by hand.
Our operators are set in their ways. How hard is this to roll out?
There's almost nothing to learn. Your team either forwards an email to their dedicated CargoMode inbox, or drags a file onto the screen. That's it. We built it this way deliberately — if someone can send an email, they can use CargoMode. No training sessions, no week-long onboarding.
We've tried automation before and it never worked. What's different?
Most automation tools try to replace your whole process. We don't. CargoMode handles one specific thing: getting data out of documents and into your TMS accurately. Your team still reviews, still makes decisions, still manages exceptions. We just eliminate the copy-paste.
Our shipments involve customs duties and variable rates. Can you handle that?
Yes. Duty rates and surcharges are percentages and line items like anything else. CargoMode extracts them from source documents and applies the correct calculations. As your rate structures change, the system stays current because it's pulling from the latest documents, not a static spreadsheet.
We're already paying a fortune for our TMS. This is just another IT cost.
It's less than the cost of one operator's time. If your operations team spends even 2 hours a day on manual data entry, CargoMode pays for itself in the first week. We charge per booking, not per seat — so you only pay when you're getting value. And unlike your TMS licence, there's no long-term contract.
We're required to retain all shipping documentation. Does this handle archiving?
Every document that comes through CargoMode is automatically archived with a full audit trail. You meet your retention obligations without lifting a finger. Search by container, B/L number, customer, or date range and pull any document instantly.
We have an established workflow. Will this disrupt it?
No. CargoMode plugs into your existing workflow, not around it. Documents still arrive the same way — by email, from carriers, from customers. The difference is that instead of your team manually keying that information into your TMS, CargoMode does it. Your process stays the same. The manual labour disappears.
AI makes mistakes. What happens when it gets something wrong?
Your team always reviews before data is pushed to the TMS. CargoMode flags anything that looks unusual or doesn't match expected patterns. Think of it as a first pass that's right 95%+ of the time — your operators handle the exceptions, not the routine. That's a massive difference from today, where they're handling 100% of everything manually.
Our sales people aren't technical. Will they be able to generate quotes from this?
That's exactly who we built it for. Your sales team gets the latest costs pushed to them automatically. They pick the customer, set the margin, and hit generate. CargoMode produces a quotation they can review and send. No spreadsheets, no CRM data entry, no hunting for the latest rate card. If they can use email, they can use this.
We don't use CargoWise. Does this still work for us?
Yes. CargoWise is our most mature integration, but CargoMode pushes structured data to any TMS that accepts standard imports. The document processing, cost ingestion, and quote generation all work independently of which TMS you run.

Ready to see it in action?

Book a 20-minute demo. We'll run through a live job — your document type, your CargoWise environment — so you can see exactly what it does before you commit to anything.

Interested in what's coming? Get early access to RFQ, rate management, and customs automation.